How to Control How Often Flathive Emails You
Your inbox, your rules. Set notifications to match the way you actually use Flathive — whether that is staying on top of every message or checking in at your own pace.
Flathive sends email notifications to keep you informed when things happen on your account — new messages, potential flatmate matches, and reminders about listings you have started but not published.
The right frequency is different for everyone. An active landlord checking messages every few hours wants to hear about new enquiries immediately. Someone who logs in once a week probably does not. These settings let you find the right balance.
Where to find notification settings
- 1Log in to your Flathive account
- 2Click your profile photo or name in the top-right corner
- 3Select Email Notifications from the menu
- 4Adjust your preferences and click Update Preferences
Changes take effect immediately. If you were receiving notifications and switch to Never, no further emails will be sent for that category — even if messages are already waiting.
The three notification settings
Each setting controls a different type of email independently, so you can mix and match. For example: get message notifications immediately, but only hear about matches once a day.
Messages
Default: ImmediatelyControls how often you are emailed when you have unread messages from other members.
When someone sends you a message and you have not read it, Flathive will send you a notification based on this setting. Once you read the conversation, the clock resets — so you only get nudged when there is genuinely something new waiting for you.
Matches
Default: ImmediatelyControls how often you hear about new flatmate or property matches that fit your preferences.
Flathive periodically compares flatmate seekers and available properties. When a strong match is found — based on rent range, location, and preferences — both parties are notified. This setting controls how quickly you hear about those matches.
Communication
Default: Once a dayControls general platform communications — draft listing reminders, listing updates, and other account notices.
This covers things like reminders to finish a draft listing you started, or notices about your account activity. It defaults to once a day to keep things tidy without being overwhelming.
Frequency options explained
All three settings share the same four frequency options. Here is what each one means in practice.
You get an email as soon as you have an unread message — typically within the hour. Best if you want to respond quickly to enquiries.
If you have unread messages, you get one summary email per day. You will not be notified again until you read your messages and new ones arrive.
A weekly nudge if messages are sitting unread. Low-frequency and unobtrusive — but you may miss time-sensitive enquiries.
No email notifications for messages. You will only see new messages when you log in directly.
How the notification system works
Flathive does not send you an email for every single message — that would get noisy fast. Instead, it works more like a gentle nudge:
- •When you receive a message and have not read it yet, a notification is queued
- •One email is sent per unread session — not one per message
- •Once you read the conversation, the notification resets
- •If messages are still unread after your chosen interval, a follow-up is sent
Reading a conversation on Flathive (web or mobile) resets the notification countdown automatically. You will not keep receiving reminders about a message you have already seen.
Recommended settings by how you use Flathive
I am actively looking for a flatmate or room right now
I have a listed room but check in a few times a week
I listed a room and prefer to check on my own schedule
I check Flathive every day and do not need email reminders
Update your preferences now
Log in and click your profile to open Email Notifications. It takes less than a minute to set up.
Go to my account
How Flathive helps
Flathive is New Zealand's peer-to-peer flatmate and shared housing platform. Whether you are listing a spare room or searching for your next home, Flathive makes it simple to connect, communicate, and move in safely — with verified profiles, direct messaging, and listings across the country.